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While running CFP Land I’ve had the opportunity to meet with and learn from dozens of speakers around the world. The community has been amazingly welcoming and helpful, so I wanted to give some of this knowledge back by releasing a comprehensive guide to speaking at technology conferences.

Table of Contents

  1. An Introduction to Technology Conferences
  2. Why Speak? 11 Reasons People Get on Stage
  3. How Conferences Choose Speakers
  4. Finding and Selecting CFPs (“Calls for Proposals”)
  5. Submitting Abstracts
  6. What Comes Next? Dealing with Success or Rejection
  7. Preparing a Presentation
  8. Preparing for a Conference
  9. 101 Technology Conference Speaking Tips
  10. Joining the Speaker Community

Whether you’re preparing for your first speaking engagement, speaking at your 100th event, or not sure how to even get started, this guide will get you on the right track. I’ve compiled and organized hundreds of pieces of advice from over 30 interviews I’ve done with speakers as well as some of the blog posts recommended to me along the way.

Because everyone reading this will start at a different level of experience speaking, you can either jump straight to the section you find most relevant using the Table of Contents above, or read all the sections sequentially by looking for the “Next” link at the bottom of each page.

As you read through these chapters, you may have your own ideas or resources to suggest. That’s great! I’d love to continue refining and building this guide with help from the community. Just shoot me an email with the tips you’d like to add, and I’ll keep updating this resource.

Next: An Introduction to Technology Conferences

Hundreds of technology conferences take place around the world every year. We catalog about 400 per year at CFP Land, but there are even more that we don’t find. If you’re new to the field, you might be surprised that there could be that many events, but as this post elaborates, no two tech conferences are alike. These conferences range in size, topic focus, cost, and competitiveness for speakers.

How Do Conferences Differ?

Let’s take a look at a few of the dimensions you might use to compare technology conferences:

1. Breadth and Depth

If you’re in a narrow specialty, you may not have the opportunity to meet with many similar professionals in your city often. Some conferences cater to these narrow “niches”, and go really deep into a single area of focus.

Conversely, there are some tech conferences that cover a huge range of technologies and disciplines. These usually last longer and have multiple “tracks” so attendees can choose the talks they are most interested in.

2. Tracks

“Tracks” are the way most conferences divide up talks by specialty or area of interest. Some tech conferences may have a track for design, another for development, and a third for product managers. Usually these individual tracks are capped off with one or two keynotes which have broad appeal to most attendees.

Single-track conferences can be nice because you’re guaranteed the maximum audience size. However, it also means that there may be people in the audience who don’t care about your talk. With a multi-track conference, the people who do attend your talk will be more interested in what you have to say. But this also brings anxiety or disappointment when not as many people choose your talk as you’d like, and you have to give your talk to an awkwardly small crowd. Nick Heiner

3. Attendees

Some niche, regional conferences may attract fewer than 100 attendees. I’ve been to a couple where you didn’t really even need a microphone to reach the whole audience. On the opposite end of the spectrum, there are some tech conferences with thousands of attendees who swarm on massive convention centers for days at a time.

The smaller ones can be nice if you really want to form close relationships with a few people, but sometimes it’s nice to slip into anonymity at a huge conference and not have to see the same 5 people all the time.

4. Frequency

The majority of tech conferences happen annually, but there are some with bi-annual cadences. Usually these will hold one event in America and the other in Europe to allow attendees on both hemispheres the opportunity to attend.

5. Location

Conferences don’t necessarily happen in big cities, but it is more common. If people are traveling to attend, it’s usually easier to host the event in a large, central location. That said, there are some conferences that happen in unique venues: a cruise ship, an island, or online.

6. Corporate vs. Community Run

A few large tech companies run their own conferences with the goal of promoting their technology and building a community of users. For example, Microsoft’s Ignite and Amazon’s re:Invent. Just because these conferences have a clear agenda doesn’t mean the content isn’t valuable though. Many of us rely on keeping up with the latest technology that these companies release.

Community run conferences sit at the other end of the spectrum. These events are managed by fans or advocates for a particular language, technology, or project, and are often much lower-budget. Some rely on donations; some partner with sponsors; and others charge attendees.

Some conferences are for-profit. Others make little to no money for the organizers, and are largely a labor of love for the community. Some for-profit conferences will masquerade as the latter. Make sure you know what the conference is and if you’re comfortable with it before you accept. Nick Heiner

Running a conference is notoriously challenging and expensive. Organizers have to coordinate a lot of details; pay for food, event space, speakers, and staff; find sponsors; sell tickets…the list goes on! If you’re interested in how this all shakes out, JS Conf Europe’s organizers wrote an interesting overview of their finances last year.

Why Attend?

Plenty of experienced technology professionals never go to or speak at a conference. They can be expensive, take away time from focused work, and awkward - especially if you don’t know anyone there. That said, there are some great reasons to try attending a tech conference sometime:

1. Learn New Skills

The tools available to technology professionals is changing rapidly, and it can be hard to keep up. Newsletters, blogs, and local usergroups are all a great place to turn, but so are conferences.

Conferences are prime place for learning about new or obscure libraries and packages that you haven’t used before. If it’s been done before, then someone somewhere will eventually give a talk about it. Deb Nicholson

2. Meet New People

While attending talks is an obvious way to learn new things at a conference, you may also pick up some new ideas from your fellow attendees. Meeting people at conferences is also a great way to find a job or look for job candidates.

I like meeting like-minded people with the profession in common…I like the positive energy conferences have and regardless of where you work or the number of years of experience one has all of the participants are there to learn and share the experience. Geshan Manandhar

3. Be Inspired

Great speakers can motivate you; ignite your passions; inspire you to do something you woudn’t have. Not every tech conference has room for a ton of inspirational talks, but many conferences try to include some of these in their keynote slots.

“A Tinker Story” by dina Amin

4. Have Fun

Finally, attending a tech conference can be really fun. Last time I went to Codemash, I got to visit the NASA facilities in Sandusky, Ohio, see the indoor water park, and play virtual reality video games in the arcade for hours after the talks ended.

If you think attending a tech conference is a great experience, keep reading! Next we’ll learn why you might want to move from the audience to the stage and start speaking at tech conferences too.

Previous: Index Next: Why Speak? The Reasons People Get on Stage

Once you’re very well established as a technology conference speaker, you might start getting invited to speak, but for most speakers, this takes a long time if it happens at all. The reality is that conferences get many more speakers interested in speaking than they have slots, so they almost always hold an open “Call for Proposals” or CFP.

For more detail on how conferences select speakers, check out Section 3: How Conferences Choose Their Speakers

Before you can submit any CFPs though, you’ll need to find them. In this section, we’ll look at various methods for finding conferences with open calls for proposals and selecting those that are worth your time.

Finding CFPs

There are several ways that you can find open CFPs.

1. Contact the Conference Directly

2. Subscribe to the Conference’s Newsletter

3. Use a CFP Aggregator

I’m biased towards this one - that’s why I started CFP Land - but it’s also the most convenient method if you want to apply to speak at a lot of conferences. CFP Land, Confs.tech, and CallingAllPapers are the most comprehensive CFP aggregators, and all three have access to similar datasets. At CFP Land, we add the perks that speakers can expect from the conference, but you could also look that information up yourself on each conference’s website.

Any of these aggregators will have a list of open CFPs

  • CFP Land and other tools

    • “I love that CFP Land lists which “perks” each conference offers (travel/hotel/stipend), if any. It means I don’t have to get all the way to have my paper accepted just to realize that I’m expected to fork over a couple of grand for the privilege of presenting.” - https://www.cfpland.com/blog/speakers-bailey-lewis/
  • Conference mailing list
  • Social media (esp Twitter)

Which CFPs to submit to?

Questions to Ask

  • What perks? Sponsorship for paying my own way?

“I love that CFP Land lists which “perks” each conference offers (travel/hotel/stipend), if any. It means I don’t have to get all the way to have my paper accepted just to realize that I’m expected to fork over a couple of grand for the privilege of presenting.” Bailey Lewis